When a colleague leaves employment, you want to archive the profile so that the colleague can no longer access HoorayHR. The data of archived colleagues will be retained, but the colleague can no longer log in and will disappear from all your company listings.
Archiving a colleague
To archive a colleague, navigate to the employee's personnel file, click on the employee's status (e.g. "Active") and select Archive from the menu.
When archiving an employee, you can specify the date from which you want to permanently delete the personnel file. By default, this is set to the exit date + 5 years, but you can change this date yourself. Read more about deleting personnel files in this article.
Archiving multiple colleagues at once
You can also archive several colleagues at once via the Colleague overview. In the main menu, click Colleagues, choose the list view and select all colleagues you want to archive here.