An important aspect of your HR administration is setting up who can view what. This ensures compliance with privacy legislation and keeps confidential information from being viewed across the entire organization. In this knowledge article, we explain the different user rights and who can access specific sections.
Three user roles
There are three different user types with different rights in HoorayHR:
Administrator: usually the employer or HR employee.
Team leader: specifically for team leaders, managers, department heads, or location managers.
Standard user
We will explain what these roles mean and how you can set them up.
If a colleague leaves the company, you can archive their account, preventing them from logging in. Read here how to archive a user.
Administrator
Administrators have full rights for all employees. They manage integrations, company settings, colleagues, and all items such as leave requests, expense claims, and labels. Read here how to make someone an administrator.
Administrator rights in specific features
Sometimes you may want to grant a colleague administrator rights for a specific feature. Think of an office manager who needs full control over company assets or a finance employee with access to all expense claims. Read here how to assign someone administrator rights in a feature.
Team leader
Standard team leader rights
Team leaders have rights only for their team members. These rights are limited; for example, they can only add and review items such as leave requests but cannot delete them. They also do not have access to contracts, employment conditions, and documents by default.
Additional team leader rights
You can extend the standard rights for each team leader; for example, you can determine which team leaders can also manage contracts and employment conditions or view and add documents in specific categories. Read more about setting up team leader rights.
The rights apply only to the team members of a team leader; they can never view information from colleagues outside their team!
Standard user
A standard user has access to their own personnel file and can submit requests themselves. Requests, such as for leave, absenteeism, or hours, cannot be deleted by the employee but can only be withdrawn. The team leader and/or administrator will receive a notification of this.
Overview of all rights
In the company settings, under ‘User rights', you get a complete overview of all access rights within your organization. Here, you can see exactly which colleagues have access, who has team leader or administrator rights, and you can make changes directly from here.
