Accruing leave pro rata to the work schedule doesn’t work for on-call employees. What you can do is add a new leave type that allocates leave budget as a percentage of logged hours.
Determining working days
First, determine the number of working days in a year. In our organisation, we use 255 working days per year. This assumes Monday to Friday as standard working days.
2023 > 254 working days
2024 > 257 working days
2025 > 255 working days
Determining total working hours
Next, calculate the total number of working hours in a year. Let’s assume a standard working day is 8 hours.
We assume 255 working days × 8 hours per day = 2040 working hours per year
Calculating leave hours
For a full-time contract, employees are entitled to 25 holiday days, which equals a total of 200 leave hours, since a standard working day is 8 hours.
Calculating the percentage of logged hours
Calculate the percentage of logged hours by dividing the number of leave hours by the total number of working hours, then multiply by 100 to get the percentage.
This results in:
200/2040×100 = 9.8% percentage of logged hours
Conclusion
By calculating the percentage of logged hours, you get a clear view of how many leave hours an employee has compared to the total number of working hours in a year. This helps you manage leave hours accurately and ensure fair compensation for employees on a zero-hours contract.
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