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How-to's for leave settings
How do I set up maternity leave?
How do I set up maternity leave?

Learn how administrators can set up maternity leave.

Nadja avatar
Written by Nadja
Updated over a week ago

Those who are pregnant and working or receiving benefits are entitled to maternity leave and maternity benefits.

Go to setting explanation

Haven't created the leave type yet? Read how to do this here. Below we discuss how you can configure the leave type settings to your liking.

  • General

  • Leave allowance

  • Unused hours

  • Advanced

Settings / General

In the General section, give the leave type its own name (1) and choose the display style (2). Do you want newly added colleagues to be automatically assigned this leave type? Then check the box for automatic assignment (3).

Settings / Budget

Calculation type

Maternity leave is a "one-time fixed allowance." That is, the employee receives the leave hours on a specified date (when the child is born) and they are valid for a certain period of time.

Standard leave allowance

Here you set how many hours of budget should be received. Since parental leave is specified in a number of weeks, and we work in HoorayHR with a budget in hours, here you calculate how many hours it is for the respective employee.

Good to know: This is a standard budget, you can adjust the number of hours per employee later when you are going to assign the leave type to a colleague.

Sample calculation:

For example, an employee receives 26 weeks of maternity leave and he works 40 hours per week. The budget to be allocated is then 26 x 40 = 1040 hours.

Settings / Unused hours

Here you set up when the unused hours expire (hours that haven't been used by the end of the year). You can choose to have the unused hours:

  • never to expire, so they can be added onto the next year every year

  • expire at the end of the year, so that they cannot be taken into the next year

  • expire within a certain time, so they can still be taken into the next year, but they will expire anyway at a certain moment depending on the time frame.

Settings / Advanced

Automatic approval

If you want leave requests to be automatically approved by the system, select this option. You then specify up to how many hours (per request) can be automatically approved.

Unpaid leave

If the leave type is unpaid leave, no leave accrual occurs within other leave types for leave requests on this leave type. An example: if I take a week of unpaid leave, no other leave (such as holidays) is accrued over that week.

Hide name of leave type in calendar

By default, all colleagues can see in the calendar what type of leave someone is on. Convenient, then you know if someone is on vacation, or on maternity leave, for example. If you do not want colleagues to be able to see this for this leave type, select this option. The employee who is on leave is then listed as "not present" in the calendar - without indicating which type of leave.

Assigning leave to employees

When you have finished setting up the leave type rules, click "Save." After that, you can assign the leave type to your colleagues. Read more about assigning leave types here.

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