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How do I set up emergency leave?
How do I set up emergency leave?

Learn how administrators can set up emergenchy leave.

Nadja avatar
Written by Nadja
Updated over a week ago

Employees may be entitled to emergency leave or short leave for very urgent, unexpected or special personal situations. This leave can last from a few hours to a few days, depending on the situation. The employer continues to pay salary during the leave.

Go to setting explanation

Haven't created the leave type yet? Read how to do this here. Below we discuss how you can configure the leave type settings to your liking.

  • General

  • Leave allowance

  • Unused hours

  • Advanced

Settings / General

In the General section, give the leave type its own name (1) and choose the display style (2). Do you want newly added colleagues to be automatically assigned this leave type? Then check the box for automatic assignment (3).

Settings / Budget

Calculation type

Emergency is an "unlimited budget." That is, the employee can request an unlimited amount of leave from the calamity leave type. You can decide for every request whether to approve it or not.

You can also choose to give a fixed budget, or a number of hours pro rata to the work schedule. That means giving employees a maximum budget of emergency leave.

Settings / Advanced

Automatic approval

If you want leave requests to be automatically approved by the system, select this option. You then specify up to how many hours (per request) can be automatically approved.

Unpaid leave

If the leave type is unpaid leave, no leave accrual occurs within other leave types for leave requests on this leave type. An example: if I take a week of unpaid leave, no other leave (such as holidays) is accrued over that week.

Hide name of leave type in calendar

By default, all colleagues can see in the calendar what type of leave someone is on. Convenient, then you know if someone is on vacation, or on maternity leave, for example. If you do not want colleagues to be able to see this for this leave type, select this option. The employee who is on leave is then listed as "not present" in the calendar - without indicating which type of leave.

Assigning leave to employees

When you have finished setting up the leave type rules, click "Save." After that, you can assign the leave type to your colleagues. Read more about assigning leave types here.

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